Minutes Regular Town Board Meeting June 13, 2017

TOWN OF WOODRUFF
REGULAR TOWN BOARD MEETING
MINUTES
June 13, 2017

This Regular Town Board Meeting was noticed according to State Statute 19.84. Posted as required by law, news media notified. Board members present were Chairman Michael Timmons, Supervisors Corky Sheppard, Ed Richardson, Barry Seidel Jr. and Shirley Jacoby. Also present were Christine Woynich-Clerk, Road Crew Chief Michael Pockat, Evelyn J. Schneiderman-Treasurer, Kristin Kanzelberger-Deputy Clerk, Lori Janusz-Police Secretary, George Denis, Barb Thompson, Tom Thompson, Bill McCutchin, Heidi Fink, George Zoch, Todd Albano, Joan Seramur, and Brian Jopek-Lakeland Times.

Chairman Timmons called the meeting to order at 6:00 p.m. and stated the board would be working off of the amended agenda. Pledge of Allegiance conducted.

Timmons stated that Victor was running late and would probably not show to give the update on the fire truck pricing, and that the ATV trail was requested to be moved to the first order of business. Motion by Richardson to approve the agenda as presented with the order of agenda items at the Chair’s discretion, seconded by Sheppard, all members present voted aye; motion carried.

Motion by Sheppard; seconded by Richardson, to approve the minutes of the May 30, 2017 Special Town Board Meeting as well as the May 23, 2017 regular Town Board meeting as presented. All board members present voted aye; motion Carried.

WELCOME AND INTRODUCTION OF GUESTS
None.

CORRESPONDENCE
None.

ITEMS FOR DISCUSSION/POSSIBLE ACTION
1. REVIEW ATV TRAIL REQUEST FOR HWY 47 ROAD R/W ON NORTH SIDE (EXISTING SNOWMOBILE TRAIL).
Timmons stated that the proposed section of ATV trails are current snowmobile trails and are owned by the DOT. The DOT is requesting a letter of support from the town of Woodruff in order to move forward. Sheppard stated that all of the liability is held by the ATV club and that the snowmobile club and ATV club is currently working together to share the trail. Discussion followed. Motion by Richardson to provide a letter of support, seconded by Seidel Jr., all members voted aye; motion carried.

2. OPEN, REVIEW, & POSSIBLY AWARD BUILDING SIDING PROPOSAL(S)
No proposals were received. Motion by Sheppard to repost the proposal request with proposals due the second meeting in July with a completion date of November 1, 2017, seconded by Richardson, all members voted aye; motion carried.

3. DISCUSS TOWN HALL GENERATOR FAILURE TO TURN ON
Timmons stated that the last servicer stated that the stater plate that keeps everything tied together was having issues and that it would cost more to repair it than to replace it. Timmons estimated that the generator is approximately a 1998 model. Motion by Seidel Jr. for Jeff Semmerling from Presque Isle to come and trouble shoot the issue and repair it if the quote is less than $500, otherwise to get an estimate on the cost of repair and an estimate on the cost of replacement along with other estimates for replacement before the June 27, 2017 meeting, seconded by Jacoby, all members voted aye; motion carried.

4. DISCUSS EVERGREEN CEMETERY STORM DAMAGE & HOW TO PROCEED
Richardson stated that there does not appear to be any damage to any of the headstones. Timmons provided pictures for the board to review. Timmons got an estimate from Custom Caretaking for $1800 which includes all removal except the stump. Motion by Seidel Jr. for the Chairman to contact a minimum of three vendors capable of doing the job and to hire the most economically priced quote who can complete the work the fastest (preferably within a week) at the chair’s discretion, seconded by Jacoby, all members voted aye; motion carried.

5. MAY BILLS FOR APPROVAL
Seidel Jr. questioned the check #51348 to General Code Publishers for $1195.70. Woynich explained that it was for recodification for the updating of the ordinances. Jacoby inquired about the check #51330 to Christine Woynich for $1009.52. Woynich explained that it was a payroll check for the May 19, 2017 pay date. Sheppard motioned to approve the May bills as presented, seconded by Richardson, all members voted aye; motion carried.

6. REVIEW ROAD DEPARTMENT ROAD PLAN & POSSIBLY SCHEDULE ROAD TOUR
Pockat stated that next year the two alleys will need to be completed due to the Hwy 51 construction. Pockat stated that the roads needing reconstruction are Blumenstein, Rudolph, Gehrke, N. Townline, and Woodland. Roads needing new road are Pine Cone, Bailey, Einer, Emerson, Hatchery and Hickory. Road needing gravel is Gilmore. Pockat stated 4” of gravel with 2 ¼” blacktop runs about $145,000 per mile for a 20ft road, $153, 000 for a 22ft road, and $160,500 for a 24ft wide road. Pockat stated that new road is approximately half the cost of new blacktop. Pockat is to bring a report with which roads need what type of work and to rate each road for priority along with the length of each road, he will also get a quote for new road as well as crack sealing on 2nd, 3rd, town hall, fire department/road department parking lot, Indian Shores, Brunswick, Whitetail subdivision and Tomahawk Trail. Will be brought back before the second meeting in July, no action taken.

7. POSSIBLE BUDGET AMENDEMENT FOR POLICE DEPARTMENT DONATION FUNDS
Chief Drewsen requested the $594.03 unused from the police donation line item 48500-1 from 2016 be put in his budget for 2017. Motion by Seidel Jr. to draft a budget resolution to transfer $594.03 from the general fund 28000 item to the Police Donation 48500-1 item, seconded by Sheppard, all members voted aye; motion carried.

8. SALT/SAND SHED POSSIBLE FINANCING OPTIONS
Schneiderman contacted five providers regarding financing $84,000 for the project. River Valley and Huntington were the only ones under 3%, so she recommended consideration of those two. Both came with a 48 month term. River Valley offered no origination fee and 2.42% on a quarterly payment which would be $5,528.10 and 2.47% on an annual payment which would be $22,33175 while Huntington offered 2.30% for a quarterly payment and 2.43% for an annual payment and required bond counseling which could possibly be $750 or more. Seidel Jr. stated the total cost of financing through River Valley would be roughly $5,252 for an annual payment and Huntington would be roughly $4,160 for a quarterly payment plus the cost of the bond counseling. A letter from Accountant Jocelyn Seeliger regarding the fund balances was discussed. Seidel Jr. stated that if the town paid for the project out of the fund balance, the town would be left with 23% of our 2017 budgeted expenditures which falls between the 20-30% recommendation from the accountant. Seidel Jr. stated that the town could budget $20, 000 per year to replenish the money taken from the fund balance. Motion by Seidel Jr. to draft a budget resolution to transfer $84,000 from the fund balance to pay for the salt shed, seconded by Sheppard, all members voted aye; motion carried.

9. REVIEW & POSSIBLE IMPLEMENT PAYROLL SCHEDULE & INSURANCE PAYMENT RECOMMENDATIONS FROM ACCOUNTANT
Woynich reviewed the letter received from the accountant regarding the several different options to change the payroll schedule in order to not prepay anyone, and ensure that the elected official pay stays within the calendar year salary cap. It was recommended that the supervisor pay be changed from the first of the month for the upcoming month, to the last day of the month for that month worked. Other elected official should be paid once a month, bi-monthly, or they could continue on the same payroll schedule as the rest of the employees as to not add two more pay schedules to the month by paying a per day rate with an adjustment at the beginning and end of year. Motion by Seidel Jr. to adopt a resolution to change the payroll schedule to supervisors being paid the last day of the month for the month worked and to pay all other elected official on a per day rate for actual days worked to be paid on the standard payroll schedule of bi-weekly, seconded by Richardson, all members voted aye; motion carried.

10. 2017 LIQUOR & CIGARETTE LICENSE REVIEW, RENEW, APPROVE

“CLASS B” COMBINATION
Name: Joseph N. Mikoliczak
Trade Name: Happy’s
Address: 1013 1st Avenue
Agent: Joseph N. Mikoliczak
Address: 8116 Star Drive, Minocqua

Name: Sandra Fehrman
Trade Name: The Parrot Bar & Grill
Address: 7750 Indian Shores Road
Agent: Sandra K. Fehrman
Address: 1413 Mark Rd, Arbor Vitae

Name: Gerald L. Abraham
Trade Name: Big Link’s
Address: 913 1st Avenue
Agent: Gerald L. Abraham
Address: 8521 Hower Rd #19, Minocqua

Name: J & J Premo, Inc.
Trade Name: Fritz’s Bar & Grill
Address: 1025 1st Ave.
Agent: Janine Susanne Premo
Address: 10944 Bayleigh Court, Arbor Vitae

Name: Stephanie Claire Sieg
Trade Name: Holiday Cafe
Address: 1107 1st Avenue
Agent: Stephanie Sieg
Address: 1107 1st Ave, Woodruff

Name: Woodruff Lanes, LLC
Trade Name: Woodruff Lanes
Address: 901 1st Avenue
Agent: Lyle Kuhlmann
Address: 12209 Big Spring Trail, Minocqua

Name: Jeanne Kay Michaelson
Trade Name: Woods Cafe
Address: 903 1st Avenue
Agent: Jeanne Kay Michaelson
Address: 11073 Elkmound Dr., Arbor Vitae

Name: Anthony’s Ristorante LLC
Trade Name: Anthony’s Ristorante LLC
Address: 1419 Hwy 47
Agent: Kathryn Rizzo
Address: 7575 Trailwood Dr., Minocqua

Name: Hard Luck Cafe & Pub
Trade Name: Hard Luck Cafe & Pub
Address: 1021 1st Avenue
Agent: Dean Schwertfeger
Address: 1289 Gerri Ct., Arbor Vitae

“CLASS A” COMBINATION
Name: Krist Oil Company
Trade Name: Krist Food Mart
Address: 403 Elm Street
Agent: Sheri Blvins
Address: 1325 Old Hwy 51S #26, Arbor Vitae

Name: R Store Woodruff LLC
Trade Name: R Store #38
Address: 1310 1st Avenue
Agent: Linda M Kayzar
Address: W4797 Prentice Hill Rd, Ogema

Name: Walgreen Co.
Trade Name: Walgreens #01158
Address: 900 1st Avenue
Agent: Steven Galey
Address: 49577 Griffith Rd, Ashland

CLASS “B” BEER
Name: Scheer’s Lumberjack Show, Inc.
Trade Name: Scheer’s Lumberjack Shows
Address: 1112 1st Avenue
Agent: Fred C. Scheer
Address: 14269 Nordic Lane, Hayward

CLASS “B” BEER AND “CLASS C” WINE
Name: Ai He Chen
Trade Name: Hunan Restaurant
Address: 1017 1st Avenue
Agent: Ai He Chen
Address: 828 2nd Ave, Woodruff

Cigarette & Tobacco Retail License
Walgreens #01158
900 1st Ave

R-Store #38
1310 First Avenue

Krist Food Mart #55
403 Elm Street

Motion by Jacoby to approve all applications as presented to be effective July 1, 2017, seconded by Seidel Jr., all member present voted aye; motion carried.

11. INCREASE CIGARETTE LICENSE FEE TO $100 EFFECTIVE JANUARY 1, 2018 PER WISCONSIN STAT. 134.65(2)(A)
Motion by Seidel Jr. to approve the fee increase, seconded by Sheppard, all members voted aye; motion carried.

12. FUTURE AGENDA ITEMS
Handbook

13. PUBLIC COMMENT RELATED TO ABOVE AGENDA ITEMS
None.

14. ROAD SUPERVISOR MIKE POCKAT PERFORMACE REVIEW-IT IS ANTICIPATED THAT THE BOARD WILL GO INTO CLOSED SESSION TO DISCUSS PER STATE STATUTE 19.85(1)(C)
Motion by Timmons to go into closed session per state statute 19.85(1)(c), roll call vote with all member voting aye; motion carried. Enter closed session at 7:38pm. Timmons reported that there was motion to return to open session at 7:54pm by Seidel Jr., seconded by Jacoby, all members voted aye; motion carried. Timmons made an announcement that Pockat exceeded expectations and to go forward with the performance pay.
15. ADJOURNMENT
Motion to adjourn by Seidel Jr., seconded by Sheppard, all members voted aye; motion carried. Meeting adjourned at 7:55pm.

/s/Christine Woynich
Town Clerk

Approved: 06/27/2017

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