Minutes Regular Town Board Meeting November 28, 2017

TOWN OF WOODRUFF
REGULAR TOWN BOARD MEETING
MINUTES
NOVEMBER 28, 2017

This regular town board meeting was noticed according to State Statue 19.84. Posted as required by law, news media notified. Board members present were Corky Sheppard, Barry Seidel Jr., and Shirley Jacoby. Chairman Mike Timmons was excused. Also present were Clerk Christine Woynich, Deputy Clerk Linda Geier, Police Chief Leonard Drewsen, Road Crew Chief Michael Pockat, Police Officer Timothy Cerny, Road Crew Dave Meier, Wayne Trapp, George Zoch, and Heidi Fink.
Seidel Jr. was unanimously appointed as chair for this meeting.
Seidel Jr. called the meeting to order at 6:00 p.m. Pledge of Allegiance conducted.
Motion by Sheppard, seconded by Richardson to approve the agenda, all members present voted aye; motion carried.
Motion by Richardson, seconded by Sheppard to approve the minutes of the November 14, 2017 regular town board meeting as presented, all members present voted aye; motion carried.
Welcome and introduction of guests: none.
1. PUBLIC COMMENT RELATED TO BELOW AGENDA ITEMS
Wayne Trapp requested to be allowed to speak on the fire truck update and Brandy Park agreement. Seidel Jr. stated that public comment would be allowed at each item at the chair’s discretion.
2. FIRE TRUCK UPDATE
Richardson stated that the trip to inspect the Denver truck was now booked for December 10th and 11th. Trapp expressed that he thought the purchase of the fire truck was unnecessary and he though the money could be used for other things. Discussion followed. No action taken.
3. DISCUSS & POSSIBLY CHOOSE A HEALTH INSURANCE PLAN FOR 2018
Discussion followed. Motion by Jacoby, seconded by Richardson to table until the next meeting with the insurance representative present, all members present voted aye; motion carried.
4. DISCUSS BRANDY PARK AGREEMENT
Seidel Jr. stated that he wanted to have questions answered about what each town’s responsibilities were and to have them clearly spelled out in the agreement, checking to see if the members are being rotated and how they are being paid from each towns contributions, and to establish what acceptable carry over would be from year to year. Jacoby also stated that she had questions. Discussion followed. Motion by Sheppard, seconded by Richardson to request a joint meeting between the Brandy Park Commission, town of Arbor Vitae, and town of Woodruff, all members present voted aye; motion carried.
5. FOGGING ON TOWN HALL WINDOWS
Pockat stated that the windows started fogging 3 years ago. Motion by Richardson, seconded by Sheppard to repair the windows and bring back a quote to the next meeting, motion failed. Motion by Sheppard, seconded by Richardson for road crew to take care of the windows either by warranty or paying to replace them, all members present voted aye; motion carried.
6. REVIEW & POSSIBLY MAKE CHANGES TO THE EMPLOYEE HANDBOOK
Pockat brought up page 8 regarding requiring the lunch break being required in the middle of the day or being lost, page 20 regarding employees being required to report to and receive permission by the board to partake in outside employment, and page 4 with clarifying employee classifications and requiring the fire volunteers to sign the handbook as well as they are considered part-time employees. Clerk will check with DWD and WTA for recommendations on the above mentioned sections. No action taken.
7. DISCUSS POSSIBLE ADOPTION OF ELECTED OFFICIALS HANDBOOK
Pockat stated he would route his recommendations. No action taken.
8. APPROVE LIST OF ELECTION WORKERS FOR 2018/2019.
This will be brought to an upcoming meeting. No action taken.
9. IT IS ANTICIPATED THAT THE BOARD WILL GO INTO CLOSED SESSION PURSUANT TO STATE STATUTE §19.85(1) (C). Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibilities. REVIEW COMPENSATION RATE FOR ROAD EMPLOYEE DAVE MEIER.
Motion by Sheppard, seconded by Jacoby to move into closed session, roll call vote Richardson-aye, Jacoby-aye, Sheppard-aye, Seidel Jr.-aye. The board moved into closed session at 7:11 p.m.
10. ACT ON DISCUSION FROM CLOSED SESSION
Board resumed open session at 7:28p.m. Motion by Richardson, seconded by Jacoby to give Dave Meier a $2.90 raise beginning with the next pay period, roll call vote Richardson-aye, Jacoby-aye, Sheppard-aye, Seidel Jr.-aye; motion carried.
11. PUBLIC COMMENT RELATED TO ABOVE AGENDA ITEMS.
Fink recommended that the insurance meeting be earlier so the community didn’t have to sit through the discussion.
12. ADJOURNMENT.
Meeting adjourned at 7:35p.m.

/s/ Christine Woynich, Clerk

Approved: 12/12/2017

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